Taking Attendance & Session Notes
Logging Attendance
Accurate attendance is crucial for maintaining accurate billing and payroll updates. As a policy, students must inform 24 hours in advance to avoid being charged. We do not offer make-up credits.
Calendar
Navigate to the "Calendar" menu.
Click on the lesson you wish to take attendance for.
Select the "Attendance" button from the pop-up window.
Record attendance and lesson notes as needed.
Click "Save" if you would like to save attendance and stay on the same page, or "Save & Exit" to return to the "Calendar" menu.
Attendance Statuses
Present and Late
Lesson is Billable: Student attended; charge applies.
Late: Identical to "Present," but for tracking late arrivals.
Absent
Notice Given (Not Billable): Student informed 24 hours in advance; no charge.
Absence is Billable: No-show or late cancellation without 24-hour notice; charge applies.
Tutor Cancelled
Not Billable: Tutor absent; no charge.
Use these guidelines to ensure smooth attendance tracking and accurate billing.
Session Notes
Session notes are essential tools in our process. They serve multiple important functions, including tracking progress, communicating with parents, and supporting accurate billing.
Session notes are included in the therapeutic hour pay, with 50 minutes dedicated to direct instruction and 10 minutes allocated for note-taking and documentation.
TEMPLATE FOR Session Notes
Content/Activities Covered:
Strengths:
Stretches:
Next Session:
TIPS FOR SESSION NOTES
Data-Driven: Include specific metrics and performance data to track progress accurately.
Specific: Provide detailed descriptions of activities and outcomes.
Objective: Focus on observable behaviors and outcomes rather than subjective opinions.
Action-Oriented: Highlight next steps and strategies for improvement.
Example Session Note
Content/Activities Covered:
Reviewed algebraic expressions and equations (completed 10 practice problems).
Solved multi-step word problems (completed 5 problems, 4 correctly).
Geometry exercises focusing on angles and triangles (completed 8 exercises, 7 correctly).
Discussed strategies for effective test-taking (introduced 3 new strategies).
Strengths:
Algebra: Correctly solved 9 out of 10 algebraic problems.
Multi-step Problems: Correctly solved 80% of the word problems.
Geometry: Achieved 87.5% accuracy in geometry exercises.
Engagement: Actively participated in discussions and asked insightful questions.
Stretches:
Time Management: Spent an average of 7 minutes per word problem, target is 5 minutes.
Word Problems: Misinterpreted 1 out of 5 problems, indicating need for better comprehension strategies.
Test-taking: Needs to implement test-taking strategies more effectively under timed conditions.
Next Session:
Practice timed problem-solving sessions focusing on word problems (target: reduce average time to 5 minutes per problem).
Additional exercises on interpreting complex word problems
Implement and practice test-taking strategies through timed quizzes